Buying EHS software may sound simple but given the plethora of choices that the market is offering nowadays, finding the best one for your business may not be as easy as it seems.
This article will present some of the factors that you may want to consider before writing that check.
In the age of social media, you rarely have to buy anything without the chance to get feedback from the previous buyers first.
This goes the same when choosing an EHS software or really any software for that matter. It is especially more important to look for how people find the product as it is geared towards people and how it affects them in their place of work.
While far from perfect, customer reviews will often hit the right questions that most of us will be asking like if it is easy to use, did it add value to your business model or is it too expensive for what it is worth.
You have to be careful however with what reviews you want to base your decisions on. Many realize the value of these reviews and how it can make or break their business. Sometimes, companies might do underhanded techniques like adding fake reviews on the site just so to increase or decrease its popularity.
A good way to ensure is by reading multiple reviews and verify if the reviewer have indeed purchased the EHS software.
EHS branches out to an enormous amount of fields. This makes EHS software one of the most complex application that is sold in the market nowadays. When choosing the EHS software, the first thing you have to consider is the requirements that your company currently needs. While many features is always an added bonus, the unneeded features might cause a distraction, and worse makes the EHS software more expensive.
Most EHS software come as an application that can be plugged in with many modular features. This allows the consumer to pick and choose which ones they think are most helpful and which ones they will not be needing. The amount of features you then get will reflect on the value that you pay the software providers. Additionally, modularity also means that you will also be able to scale the software should the need arise and a new feature will be needed to address it.
You have to be careful when choosing an EHS software with too much features crammed into it. As mentioned previously, it may not be too bad of an idea if a software has many features. But, the possibility of the software to fail along with the complexity of using it will rise as the amount of features also add up. Furthermore, overly complex applications makes for slower processing which may not be the best considering those features might not be needed at all.
EHS software has to integrate well with three areas and they are…
Personnel: As the potential users of the newly acquired EHS software, it will be primarily up to them if the software fails of not. There will be a chance that they may not be competent enough to handle complex applications, and the fault may rest on them. However, as the procurer of the EHS software, it is part of your responsibility to ensure that everyone is on the same page before buying. You should also not overvalue the technical support that the software company is providing, as people come and go in your company, the need to re-educate staff will become tedious and expensive.
Workflow: EHS in a company is usually ruled over by a set of rules and policies to abide by. There are two options that you can take when buying software that may not be compatible with the existing workflow. One is for you to adjust the workflow to optimize the use of the EHS software and the other is to ask the software provider to redo the software to better suit your needs. The former is probably the easier and also the cheaper option but would again imperil the previously discussed need to have personnel and EHS software working in harmony.
Existing System: And lastly, the EHS software should be able to directly port the existing data that the company have already gathered. The importance of this lies in the continuity of the EHS program that the company have already started. Even in the best of circumstances, porting new software, to the older one may pose a lot of challenges. In the worst case, you may have to perform data entry by hand.
The importance of integration to the existing EHS foundation put in place cannot be overstated. EHS software should serve as a tool to improve the existing system and not to replace it as a whole.
Depending on the size of the company, you may either be working to get the best software with the limited budget that you have been given or you may be trying your hardest to get the best one in the market there is for your company regardless of how much it costs. Enterprise software is expensive and that is how it has always been. The reason for this is because software service companies recognize the value automation brings to the company and how much money it will be saving them in the future. The advice is to not look at the price tag as a measure of how good or bad the software is, rather just see if it fits the bill then you put it under consideration.
While rarely considered, the stability, reliability, and finally the security of the EHS software have to be considered as well. Secure software means not only protecting it from external threats such as hackers and malwares, but it also means protecting it from corrupting itself due to chance hardware failures. A secure EHS software will let you rest easy knowing your data is safe.